Minutes are a summary, not a word-for-word record. Below are points from the recording that matter for EXMO20 or the Local Plan, set against what the official minutes say about them. Judge for yourself: each clip opens at the moment it was said.
Mitigation depends on rerunning the modelling with higher electric vehicle uptake
Important Minutes much briefer · Ed Freeman (officer) · Morning 00:44:44 ▶
Said in the meeting“So I'm hoping when they rerun the modelling, we'll get to a point where we will naturally see the impacts in terms of vehicle movements over the pebbleheads declining, such that the mitigation measures will not have to be as unachievable, shall we say, that we'll be able to achieve the outcomes that are needed.”
The minutesWhile no definitive mitigation strategy is in place at present, it was advised that the independent consultants Ricardo have identified potential measures, including encouraging the uptake of electric vehicles
The officer said the council thinks the current modelling takes 'quite a pessimistic view' of electric vehicle uptake, and that the measures might otherwise be 'unachievable'. The minutes do not record either point.
EXMO20 access road inside the 400 m Pebblebed Heaths buffer
Important Not in the minutes · Ed Freeman (officer) · Morning 00:55:10 ▶
Said in the meeting“…it's obviously not ideal to have the access there but it's not something that you can't have within the 400 meter buffer zone and I think as we've said in the plan and in the allocation there won't be any homes within the 400 meter buffer zone…”
The minutesNot recorded in the minutes.
Cllr Brian Bailey asked (00:50:06) whether access through the heathland buffer fits the new NPPF. The officer confirmed the access would be opposite the archery club. The minutes record neither question nor answer.
Vote on the Local Plan update: 11 for, 1 against, no debate
Important Not in the minutes · Cllr Todd Olive (chair) · Morning 01:14:06 ▶
Said in the meeting“…I think I count 11 for jess is voting yes yes she is hidden by Councillor Davey I think that's everybody apart from brian is that right yeah can I ask for those against. That is one, Councillor Bailey, which means no abstention, so that is clearly carried.”
The minutesThat the contents of the report be noted and the proposed programme of works going forward be endorsed.
The minutes give the resolution but not the vote: 11 for and 1 against (Cllr Brian Bailey). They also do not record that no member spoke in the debate (01:13:32 to 01:13:55).
Water cycle study came late; spatial strategy could not change
Important Not in the minutes · Ed Freeman (officer) · Morning 02:13:29 ▶
Said in the meeting“…so the the strategy um couldn't really have have flexed to reflect what's coming forward in terms of the water cycle study um I think this is a point the environment agency raised in terms of the study coming forward quite late in the in the process…”
The minutesNot recorded in the minutes.
The officer said the Environment Agency had raised the study's late arrival in the plan process, and that the spatial strategy could not have changed because of it. The study was commissioned about three years earlier.
Councillor's concern that the HRA air quality problem has no solution yet
Minutes much briefer · Cllr Geoff Jung · Morning 00:38:17 ▶
Said in the meeting“Habitat Regulations assessment, really good report. It says what the problem is. I don't see how we can overcome. There's no report of how we're going to overcome that yet.”
The minutesFurther information was sought on how air quality impacts could be addressed on the Pebblebed Heaths.
A committee member said there was not yet any way to overcome the air quality impact on the Pebblebed Heaths, which the HRA has to show. The minutes record only a request for information.
Consequences of not having an up-to-date plan
Not in the minutes · Ed Freeman (officer) · Morning 00:53:18 ▶
Said in the meeting“What happens if we don't have a plan? Well, we would continue to not have a five-year housing land supply, probably. So we retain the position of having the tilted balance in play and having to give substantial weight to developments that are bolstering the housing land supply position.”
The minutesNot recorded in the minutes.
This was officer advice on what happens without a plan (the tilted balance continues, and as the 'ultimate sanction' the government could write the plan). It bears on how members weighed keeping the plan, including EXMO20, on its timetable.
Heathland land management described as the least attractive mitigation option
Minutes differ · Ed Freeman (officer) · Morning 01:00:34 ▶
Said in the meeting“…one option in terms of of mitigation um which is probably sort of the least attractive option but an option is to um do actual physical works within the buffer areas to the size of the roads to address the impact of the sort of pollution on the ground…”
The minutesIt was suggested that such planting could help address pollution impacts at ground level and potentially improve soil nutrient conditions.
The officer said it was 'not so much planting new vegetation' but treating the soil. He described this as a possible short-term fallback, paid for by developer contributions and agreed with the landowners. The minutes record it as planting.
Chair's reply on EXMO20, affordable housing and viability
Minutes much briefer · Cllr Todd Olive (chair) · Morning 01:11:04 ▶
Said in the meeting“…the plan, particularly on affordable housing, is genuinely pushing the boundaries of what we can get away with under the rules around viability.”
The minutesThe Chair reminded the Committee that it had previously agreed the affordable housing policy, which provides for 35% affordable housing, comprising 70% shared ownership and 30% social rent.
The chair's reply covered the infrastructure delivery plan and viability limits on affordable housing. No officer answered why EXMO20 is being pursued, and the minutes do not show this.
Water cycle study: South West Water information a limiting factor
Minutes much briefer · Ed Freeman (officer) · Morning 01:32:22 ▶
Said in the meeting“…there are other issues where they're sort of highlighting that um the absence of information being forthcoming from southwest water was a limiting factor uh shall we say in some in terms of some of these aspects of the study…”
The minutesFeedback has been requested from the consultants, Haskoning, and from South West Water, with the intention of obtaining additional data and information to update and amend the study in order to address the concerns raised.
The officer reported the consultants' view that missing South West Water data limited the study, and that South West Water disagrees with some findings (01:38:40). The minutes do not record either point.
Councillor on rising sewage overflows in the Exmouth area
Not in the minutes · Cllr Brian Bailey · Morning 01:59:38 ▶
Said in the meeting“…I'd like to draw your attention to page 62 of the report, I beg your pardon, yes, 62, Table 5-9, which states and gives you all the details of the overspills for Expo area from 2018 to 2024 which are increasing exponentially according to this report.”
The minutesNot recorded in the minutes.
This cites the study's overflow data for the area transcribed as 'Expo' (probably Exmouth), which is relevant to EXMO20 and Maer Lane. The councillor asked whether the council would act on it.